Администратор подразделения по взаимодействию с потребителями

• Education: University degree, preferred: economics, finance, management, marketing or related.
• 1-3 years in administration, coordination, or assistant roles.
• English level - Intermediate.
• Strong organization, time management, and attention to detail.
• Clear written and verbal communication; stakeholder service mindset.
• Proficiency with office productivity tools (email, calendars, spreadsheets, presentations, shared drives).
• Basic understanding of procurement and invoicing workflows.
• Problem-solving, confidentiality, and reliability.

• Ensure smooth, compliant, and timely administration of end-to-end document workflows that enable Consumer Engagement plans (programs, sampling, events, activations). Coordinate approvals, support budget, procurement, and vendor documentation to keep execution on schedule and within policy.
• Coordinate contract packages with internal stakeholders and vendors (service scope, pricing, schedules, annexes, non-disclosure, and statements of work).
• Track contract statuses, expiry/renewal dates, and variations; ensure timely initiation of renewals and change requests.
• Keep supplier documentation up to date (company details, compliance attestations, certificates) per internal policy.
• Prepare and route purchasing requests; monitor approval flow and follow up on pending actions.
• Coordinate receipt confirmations and vendor documentation to support invoice processing.
• Maintain trackers for spend commitments vs. plan at activity/initiative level and flag risks or variances to the manager.
• Ensure documentation aligns with company policies, data protection, health & safety, and marketing compliance.
• Support internal control checks and audit requests by providing complete, accurate records on time.
• Maintain a log of corrective actions and status until closure.

Japan Tobacco International