Executive Assistant to the Dean of CSS

KIMEP

  • Алматы
  • Постоянная работа
  • Полная занятость
  • 10 д. назад
KIMEP, College of Social Sciences is looking for applicants for the following position:Job Title: Executive Assistant to the Dean, College of Social Sciences (CSS)
Division: College of Social Sciences (CSS)
Department: Dean’s Office, CSS
Position reports to: Dean of the College of Social SciencesPosition OverviewThe Executive Assistant to the Dean of the College of Social Sciences (CSS EA) provides high-level administrative and strategic support to the Dean, ensuring efficient operations of the Dean’s Office and advancing the mission of the College. The CSS EA plays a pivotal role in coordinating communication, organizing activities, managing information flow, and supporting academic and program development initiatives. A significant portion of the role involves working directly with the Dean on program development, accreditation preparation, and special projects. The position requires strong organizational skills, professionalism, discretion, and a deep understanding of academic administration. Familiarity with generative AI tools and their application in academic and administrative settings is an essential requirement.Duties and ResponsibilitiesAdministrative and Strategic Support
  • Provide comprehensive administrative assistance to the Dean, including drafting correspondence, reports, memos, and confidential documents.
  • Manage the Dean’s calendar, appointments, and schedules; coordinate internal and external meetings.
  • Serve as the first point of contact for the Dean’s Office, screening inquiries and directing them appropriately.
  • Coordinate communication between the Dean’s Office, faculty, staff, students, and external stakeholders.
  • Assist in the development and implementation of new academic programs, accreditation processes, and strategic initiatives.
  • Independently prepare summaries, briefing notes, and presentations for the Dean.
Event and Meeting Coordination
  • Organize and coordinate college events, including faculty meetings, College Council sessions, advisory board meetings, academic conferences, workshops, and guest lectures.
  • Prepare agendas, distribute support documents, and take and maintain minutes of meetings.
  • Manage logistical arrangements for visitors and official delegations, including travel, scheduling, and hospitality.
Financial and Operational Support
  • Assist in the preparation and monitoring of the Dean’s Office and College budgets.
  • Process financial transactions, including purchase requisitions, payment orders, travel authorizations, and reimbursements, in compliance with university procedures.
Data Management and Reporting
  • Collect, maintain, and analyze data relevant to CSS operations, accreditation, and strategic planning.
  • Assist in preparing reports for the Dean, university administration, and external bodies.
  • Maintain accurate records of College committees, advisory boards, and strategic initiatives.
Other Duties
  • Apply generative AI tools to optimize workflows, including document drafting, scheduling, data reporting, and student/faculty communications.
  • Provide translation of documents as needed.
  • Ensure compliance with university policies and procedures.
  • Perform other duties relevant to the position as assigned by the Dean, consistent with the role’s responsibilities.
QualificationsMinimum Qualifications
  • Bachelor’s degree in Public Administration, Business Administration, Higher Education Management, or a related field.
  • A minimum of 1-2 (1-2) years of progressively responsible administrative experience, preferably in higher education.
  • Demonstrated experience providing executive-level support, including scheduling, communication, and event coordination.
  • Extensive knowledge of generative AI tools and their applications in academic and administrative contexts.
  • Outstanding organizational, analytical, and problem-solving skills.
  • Excellent interpersonal and professional communication skills; ability to work effectively in a multicultural academic environment.
  • High level of discretion, integrity, and the ability to handle confidential information appropriately.
Preferred Qualifications
  • Master’s degree in a relevant field.
  • Administrative experience within KIMEP University or another higher education institution.
  • Proficiency in English (written and oral); knowledge of Russian and/or Kazakh highly desirable.
  • Strong proficiency in MS Office and other relevant administrative software.
Deadline for submission of applications/resumes is September 10, 2025 inclusive or open until filledPlease indicate your salary expectations in KZT, net monthly.KIMEP University is the leading independent North American-styled academic institution in the CIS. Currently, we have approximately 4,000 students enrolled in our six academic units, studying business, law, journalism, the social sciences and English pedagogy. KIMEP University’s world-class curriculum is based on international standards, and all of its classes are taught in English. Utilizing a strong support system that features a first-rate Language Center, the largest English-language library in the CIS, a modern Sports Center and much more, KIMEP University strives to provide an invaluable academic experience for all of its students and faculty.KIMEP University has an outstanding reputation throughout Kazakhstan and the region. We have active links to the business community, with support from PricewaterhouseCoopers, Citibank, the state oil company KazMunaiGaz, ExxonMobil, Kookmin Bank and many others. Our programs are consistently rated by the Kazakhstani Ministry of Education as the first in their class, and a recent independent assessment by Kazakhstan’s business and legal community awarded KIMEP University with the best MBA and Executive MBA Programs in the country.

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