Administrative Specialist (National Staff)

• Participate in HR& Administrative weekly meeting.
• Register and meet visitors (coffee/tea/water).
• Timely off-rotation time tracking/control for the foreign employees.
• Timely inform all involved personnel in HR/Admin department on organization of work/ business trips/ travels for Local

• Continuously work with renters' representatives (for the foreign personnel) on settling issues regarding terms of res-

• Manage the booking of travel arrangements, including purchasing tickets and reserving hotels for employees during

• Provide the necessary assistance to company employees.
• Manage and perform office administrative work, coordinate maintenance work in the office and residential buildings

• Take part in arranging and conducting conferences, exhibitions and company events
• Work with Suppliers in providing office with stationary, water supply, food and etc.
• Prepare Purchase Order.
• Track Purchase Orders through the Delivery phase, including Expediting, Logistics and Delivery.
• Timely update the arrival/departure calendar on a weekly basis.
• Timely advise on any changes associated with business trips (business trip, off-rotation period, arrival, departure,

• Conduct work to update scientific-methodical support for the human resources work, equipment with material and

• Ensures proper support of company vehicles.
• Organizes timely transport operation according to approved schedule of vehicular traffic in working order.
• Control driver's schedule
• Prepares report of combustive-lubricating materials consumption.
• Constantly improve professional skills.
• Take part in the arrangement and conducting of company events.

• Knowledge of computer-based systems including Microsoft Office or equivalent software packages
• Be proactive, a self-starter and ability to work without supervision
• Systematic thinker and good organizational skills / time management
• Strong personality skills
• Team player within and across functions

ILF