Proposal Specialist

• Monitor business opportunities at selected resources to identify potential projects where ILF can add value.
• Prepare prequalification and proposal documents in cooperation with our technical departments.
• Deliver compliant, professionally produced quality proposals within client defined timeframes.
• Communicate and influence at a senior level the key messages and decision making structures.
• Assist in contracts preparation and analysis.
• Document and file all proposal related correspondence and data.
• Responsible for the commercial proposal including contractual comments, proposal compilation and submission.
• Input to general and commercial proposal elements.
• Update proposal and tender reporting systems regularly.
• Screen and identify PMC, engineering and design bidding opportunities in Kazakhstan.
• Support Company management to develop and update market analysis.
• Prepare proposals and tender documentation and follow-up the results.
• Analyze client cost methodologies, estimates and advise on opportunities for improvement.
• Evaluate of client’s technical and commercial requests for proposal (RFP’s), including cost breakdown, contract unit rates, project schedules, manpower loading and equipment resources.
• Create, maintain, and distribute proposal management tools for team including proposal timeline, execution status, issues decisions and risks log, proposal tracking, compliance matrix and list of statics.
• Analyze RFPs, Requests for Information (RFIs), and other solicitations to identify all requirements, deadlines, and evaluation criteria.
• Participate in the development of the proposal strategy, structure and format, win strategies, competitive analysis, requirement and compliance matrices, and proposal presentation.
• Maintain proposal SharePoint sites and supporting proposal files, such as contract descriptions, standard texts and contract language.
• Participate in proposal development processes improvement projects.
• Liaise with Proposal Manager on any items within the tender that have financial and/or contractual implications
• Prepare and coordinate conferences & exhibitions participation plan annually.

• Typically requires several years of experience in proposal development, technical writing, or a related field, with a proven track record of managing proposals.
• Must have sound knowledge and understanding of technical terms and conditions.
• Familiar with all phases of Contracts.
• Awareness of compliance and audit processes.
• Ability to identify changes and improvements to the technical documentation and procedures to reflect Client’s changing requirements.
• Knowledge of computer based systems including, PRIMAVERA P6, CAD, Database Management systems or equivalent software packages.
• Excellent knowledge of Microsoft Office (Excel, Word).
• Be proactive, a self-starter and ability to work without supervision.
• Systematic thinker and good organizational skills/ time management.
• Strong personality with ability to be firm and persuasive without authority.
• Team player within and across functions.
• Sensitive to Client’s requirements and Client-focused
• Strong organizational skills and the ability to manage multiple complex projects simultaneously under pressure.

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