Responsibilities:Awareness and adherence to ILF IMSAwareness and adherence to ILF ValuesFollow health and safety requirements, rules and regulations, labor discipline, rules of Employee HandbookAssist Managing Director upon their requestsAssist Administrative Specialist in all activitiesProvide administrative assistance to support activities of CompanyReceive and send telephone messages, log in the messages received in the absence of department headsType and accomplish as per various assignments from HR and Admin. / Project Services / IT / Business Development / Finance and Accounting departmentsRegister and meet visitors (coffee/tea/water)Order lunch and dinner for company visitors and employees when requestedRegister and file incoming and outgoing company documents and distribute copies to the applicable department headsControl for keeping all documentation and register in company database in time Perform office administrative work, coordinate maintenance work in the office and residential buildings of the companyCoordinate activities and obtain respective approvals by project officesCoordinate access-cards processing to the officeWork with Suppliers in providing office with stationary, water supply, food, fresh fruits, dry fruits and etc.Prepare Purchase OrderTrack Purchase Orders through the Delivery phase, including Expediting, Logistics and DeliveryReceive and register Material Requisitions from the OriginatorKeep good housekeeping in Administrative officeOrganize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office /department locationMake air/train tickets in and outside KazakhstanMake hotel reservations in and outside KazakhstanTake part in arranging and conducting conferences, exhibitions and company events when requested.Constantly improve professional skillsRequirements:Knowledge of computer based systems including, Microsoft Office or equivalent software packagesBe proactive, a self-starter and ability to work without supervisionSystematic thinker and good organizational skills / time managementStrong personality skillsTeam player within and across functionsExperience: Min 1 year in Administrative support functionEducation: Min Bachelor degreeLanguage skills: English and Russian are mandatory. Kazakh is advantageous.Conditions:
Almaty, 5/2
ILF Consulting Engineers is a leading engineering and consulting company with 40 global offices. We support our clients in Oil & Gas, Energy, Environment and Infrastructure sectors, solving complex engineering and project management challenges.Since its inception in 1967, ILF Consulting Engineers has been committed to driving technological progress and developing innovative project solutions. The interdisciplinary cooperation of highly qualified experts from different disciplines, with the joint goal of actively shaping the world, was and still is key to ILF’s success.We are looking for people who recognise the significance of societal change and want to help us create a better quality of life for everyone.Whether you have recently graduated, have several years’ experience of successfully handling projects, or are at the peak of your professional career – we want to move forward together with you.
